Investments & Finance 25%

• Monitor the accounting of all County funds to ensure compliance with federal and state accounting standards.
• Prepare and submit financial reports to the State for various departments, including grant reporting.
• Prepare and submit audit materials for cities, schools, and townships.
• Perform daily cashbook entry and fund tracking for all County accounts.
• File electronic reports and submit payments to state and federal agencies.
• Report to the County Board on the County’s financial status and issues.
• Prepare audit materials and coordinate the County audit with external auditors.
• Prepare the County financial statement for publication.
• Maintain inventory and record the County’s fixed assets.
• Serve as the finance officer for all County funds, assisting departments with accounting questions and reports.
• Track and balance all County employee benefits accounts.
• Ensure County monies are insured and collateralized.
• Invest County funds in accordance with state law and cash flow requirements.
• Invest bond proceeds, track cash flow, and maintain bank accounts for capital projects and debt services (County and hospital).
• Track and report annually to the County Board on restricted and assigned funds.
• Assist departments with grant application information and compile grant reports as needed.

Taxes 15%

• Calculate property taxes for the County, cities/townships, school districts, and special taxing districts.
• Collect tax calculation materials from surrounding counties and agencies.
• Calculate and mail proposed tax notices and final tax statements.
• Coordinate mailing of tax statements with valuation notices.
• Post prepaid tax payments to current tax bills.
• Certify Tax Increment Finance Districts, research taxing impacts, and report to the County Board and local councils/boards.
• Implement special assessments in the tax system, including special taxing districts.
• Manage abatements, annexations, and plats, and their effects on the County tax system.
• Interpret tax law and make final judgments on tax issues.
• Address taxpayer inquiries regarding taxes and legislative changes, both via communication mediums and in person.
• Coordinate with staff, the County Board, and the Department of Revenue on County tax-forfeited land sales and prepare annual settlements.

Training and Supervisory 25%

• Train the County’s designated successor for the vacancy created by promotion to the trainee position to ensure a seamless transition (applicable if an internal candidate is selected).
• Direct, hire/dismiss, and discipline departmental personnel as needed, in coordination with Human Resources and Board of Commissioners. 
• Conduct annual performance reviews for all staff, as well as coordination of training, staff development, and performance management.
• Develop a thorough knowledge of the applicable collective bargaining agreement and provide administration with information for negotiations upon request.

Elections 15%

• Prepare, coordinate, and administer all federal, state, County, school, city, and township elections, including ballot preparation, equipment testing, and machine programming.
• Coordinate and publish filings for County offices and soil and water districts.
• Maintain election administration certification and attend required meetings and seminars to stay current with election law changes, implementing updates to County election packets.
• Train election judges and city, township, and school district clerks for elections.
• Lead the County canvassing and absentee ballot boards.

Budget 5%

• Develop, implement, and maintain budgets for the Auditor-Treasurer’s office and elections.
• Proof and enter County budgets into the accounting system for reporting.
• Submit budget reports to the State and publish budgets as required by law.
• Prepare budget information for the tax calculation process.

Miscellaneous 5%

• Develop a network of contacts with state, county, and business entities to obtain information needed for County operations.
• Assist taxpayers with property tax refunds, questions, and other inquiries.
• Issue Auditor’s Certificates to cities and school districts for bond disclosures.
• Perform census, ditch authority, and redistricting duties.
• Prepare cost allocation reports and support audits.
• Administer County licensing, including liquor, beer, tobacco, cannabis, and fireworks.
• Manage record retention for Auditor-Treasurer and election records in compliance with the Minnesota Data Practices Act.
• Regularly attend department head meetings as well as mandatory county training.
• Maintain the Auditor-Treasurer’s portion of the county website.
• Serve on committees and boards as required by law or as directed by the County Board.

Competencies Common to All County Positions

• Develop and maintain a thorough working knowledge of, and comply with, all departmental and applicable County policies and procedures.
• Demonstrate regular and reliable attendance and punctuality.
• Perform all duties as required in a safe and efficient manner.
• Demonstrate by personal example the qualities inherent in public service, excellence, and integrity expected from all staff.
• Develop respectful and cooperative working relationships with co-workers, including willing assistance to newer staff so job responsibilities can be performed with confidence as quickly as possible.
• Confer regularly with and keeps immediate supervisor(s) informed of all important matters which pertain to the applicable job functions and responsibilities.
• Represent Kanabec County in a professional manner to the public, outside contacts and constituencies.