Deadline: May 30, 2025

A thorough background check will be done on all finalists.
 
Job Summary

The Collections Clerk is responsible for performing the duties of the County Auditor/Treasurer’s Office.                                                 

Some Examples of Essential Duties

TAXES

1. Daily balancing of cash with manual & computer receipts.                                       
2. Receives all tax payments over the counter and in the mail and posts them in computer.
3. Files, records and mails corrected tax statements.                                                     
4. Receives, verifies and records delinquent tax payments, including confession of judgments.
5. Receives, verifies and records all county department receipts.                                 
6. Issues over-remittance checks for over payment of property taxes.
7. Communicates with title and abstract companies, financial institutions and escrow companies regarding tax payments, including any discrepancies.                       
8. Maintain and update all escrow information.

CHECKS

1. Receives, verifies balances, enters in warrant register and distributes/mails county checks.
2. Returns payroll related checks to Deputy Auditor-Finance for processing.                          
3. Imaging documents and statements on the computer.
4. Completes first phase of bank reconciliation for County checking account.

DEEDS & MORTGAGES

1. Receives and reviews documents and calculates and collects amounts for state deed tax and mortgage registration tax.
2. Creates receipts for state deed tax and returns document and receipt to Auditors staff.
3. Creates receipts for mortgage registration tax and returns document and receipt to Recorder.
4. Assists with deeds and property transfers if needed.

MISC

1. Responds to phone inquiries providing information from the County Auditor-Treasurer's Office.
2. Verifies and prepares daily bank deposits.
3. Receives, reviews and verifies deposits for Recorder, Family Services, Community Health, Transit, and Highway.
4. Maintains taxpayer name and address list.    
5. Assists Auditor-Treasurer with data entry and record retention.      
6. Assists Deputy Auditor-Finance with warrants processing.
7. Assists Auditor Examiners with requested documentations.
8. Completes County Election Judge training in even-numbered years.
9. Assists voters over the phone and at the counter with absentee voting and general election-related questions.
10. Assists Auditor-Treasurer staff with election machine testing and ballot proofing when available and as needed.
11. Completes passport training and assists the public with passport applications, pictures, and scheduling appointments.
12. Assists Auditor Treasurer staff with mailings, answering counter and phone inquiries, and other duties as assigned.

• High School diploma or equivalent plus one year
• 2 years experience in bookkeeping
• Knowledge of computer applications and calculators